Support Provided by ZATCA for Accounting and Electronic Invoicing Software

ZATCA has launched a financial support initiative for small and medium enterprises to facilitate compliance with the second phase of electronic invoicing (Integration and Compliance). This support provides up to 2,500 Saudi Riyals for each eligible establishment to cover the costs of annual subscriptions to approved electronic invoicing software. The support is not a direct cash payment, but rather a reimbursement mechanism, where the establishment first subscribes and pays the software cost, then submits a request to recover the costs up to the maximum limit of 2,500 Riyals. For example, if the subscription cost is 1,000 Riyals, the full amount is reimbursed; but if it exceeds 2,500 Riyals, only 2,500 Riyals are reimbursed, and the establishment bears the difference.

This support aims to reduce the financial burden, ensure compliance with electronic invoicing regulations, enhance digital transformation, and enable establishments to focus on their core activities.

Rules and Conditions for Getting Free Accounting Software with ZATCA Support

To benefit from the support, establishments must meet specific conditions to ensure it reaches the target entities. Here are the main conditions and rules:

• VAT Registration: The establishment must be registered for Value Added Tax with ZATCA.
• Main Headquarters: The establishment must have a registered headquarters within the Kingdom of Saudi Arabia.
• Electronic Invoicing Compliance: The establishment must be obligated to comply with the electronic invoicing system according to the phases specified by ZATCA.
• Revenue Size: Annual revenues must not exceed 3 million Saudi Riyals in the previous year.

Additionally, the chosen software must be compatible with ZATCA requirements, such as issuing invoices in XML or PDF formats with QR code, and supporting real-time issuance. The support is limited to 2,500 Riyals per establishment, and only covers subscription costs for approved software, with the necessity of paying the cost first before reimbursement. The provider does not need to be listed in a specific directory, as long as the system meets the standards. Accurate data and documents must be submitted to avoid delays, and immediate application after subscription is preferred for faster processing.

Steps to Apply for Support

The application process is easy and takes place through ZATCA's electronic portal. Here are the detailed steps:

1. Choose a Compatible Electronic Invoicing System: Select a solution that generates invoices compatible with ZATCA requirements, such as cloud-based (SaaS) or integrated with ERP/POS, according to the establishment's needs.

2. Purchase the Subscription and Keep the Official Invoice: Buy the appropriate package and request an official purchase invoice from the provider that includes the provider's name, invoice date, number, amount, and service description.

3. Issue a Sample Electronic Invoice and Keep It: Create a test or real invoice using the system, ensuring to include basic fields such as invoice number, date, seller and buyer details, goods/service details, tax amount, and QR code, and save it in PDF or XML format.

4. Prepare Establishment Documents: Gather the following documents for upload:

   • Electronic invoicing software purchase invoice.
   • Copy of commercial registration (CR).
   • VAT registration number.
   • Sample electronic invoice.
   • Contact details (email/phone) and system administrator information if needed.

5. Submit the Application Through ZATCA Portal:

   • Log in to the ZATCA website (https://zatca.gov.sa/ar/pages/default.aspx).
   • Navigate to the electronic invoicing section or support request icon within the establishment's account.
   • Fill out the form with details such as purchase invoice number, amount, date, provider name, and any notes.
   • Attach the required documents (purchase invoice, sample invoice, and official documents).
   • Submit the request and wait for confirmation and response via the control panel or email.

6. After Submission: ZATCA will review the data and documents, and may request additional documents or clarifications. Upon approval, the support (up to 2,500 Riyals) is disbursed according to the current policy. Monitor the portal and email for updates.

Mezan Software: A Saudi Accounting Solution Compatible with ZATCA

If you are looking for electronic accounting software compatible with ZATCA requirements and eligible for financial support, Mezan is an excellent choice for small and medium enterprises.

Mezan is a cloud-based accounting software developed entirely in the Kingdom of Saudi Arabia by Mezan Technologies Company, and is characterized by ease of use and full compliance with electronic invoicing requirements. The software provides unlimited electronic invoice issuance, inventory management across multiple branches, integrated point of sale system, and many other features.

To get a better understanding of how Mezan works and its application to your establishment's specific needs, you can request a free demo that shows you all the available features and capabilities. The Mezan team is ready to help you set up the system and take full advantage of the available government support.