Real estate and property management
You are running money that is not yours
Rent collected belongs to the owner less your management fee, maintenance is spent on their behalf, and your company is judged on one line: does the owner’s statement reconcile. On top of that, residential and commercial leases are not treated the same for VAT, and disposals of property fall under a separate tax entirely.
- Every unit is its own dimension: its income, its costs, its owner
- Leases invoice themselves on their dates for the life of the contract
- Owner statements: collected, spent, fees, net due
- Residential and commercial leases kept apart from the contract onward
The actual work
Between the owner, the tenant and the contractor
A property manager stands between three parties, and every dispute among them ends at a document: a statement, a contract, or a maintenance invoice.
The unit is the dimension, not the building
A building is not an accounting unit; the apartment is. Each unit carries its own income, costs, owner and status — let or vacant — so you know the yield on the unit rather than the average across the block.
Leases that invoice themselves
A lease generates its invoices on their dates for its whole term, and its renewal surfaces early enough to negotiate or re-let — rather than discovering the vacancy after it has happened.
The owner statement
What was collected from the tenants of their units, what was spent on them, the management fee, and the net due to them. The document your relationship with the owner rests on, and it has to come out in one click rather than out of a spreadsheet.
Maintenance on the owner’s behalf
A maintenance request becomes a purchase order on a contractor, then a cost charged to the unit and to its owner. You know what each unit has consumed in maintenance before you advise the owner to sell it.
Brokerage commissions
A completely different business from management: a one-off commission on a transaction. Booked to its own dimension so lumpy brokerage income does not blend into steady management income.
Deposits and arrears
A tenant deposit is a liability, not revenue, and arrears are tracked aged per unit and per tenant. Those two are what actually decide the company’s cash position.
The documents
What actually leaves the company
Three parties means three families of documents: tenant, owner, contractor.
- Lease agreement
- Unit, term, value, instalments, deposit and renewal terms. Every rent invoice afterwards is generated from it.
- Recurring rent invoice
- Issued on its date for the life of the lease. An individual tenant means a simplified invoice; a company tenant means a standard tax invoice that is cleared first. Simplified or standard, depending on the tenant
- Owner statement
- Collected, spent, fees and net due to the owner for a period. Not an invoice — and still the most important document the company produces.
- Management fee invoice
- Your fee to the owner, as a percentage or a fixed amount. Either deducted from what is due to them or claimed separately. Standard tax invoice (B2B) — cleared before delivery
- Maintenance purchase order
- A commitment to a contractor charged to the unit, against which their invoice is matched before it is paid and before it is charged to the owner.
- Credit note on rent
- When a lease ends early or an invoiced month is settled down. Issued electronically and linked to the original invoice. In scope for e-invoicing
Mezan products
The parts of the platform you actually need
Property management is contracts, receivables and reporting. These serve it.
Mezan Core
Dimensions make every unit and every owner its own centre, with recurring invoicing for leases, aged tenant receivables, purchasing for maintenance orders, and the reporting behind owner statements.
Learn moreMezan Pay
Collecting rent online — mada, Apple Pay, Google Pay and cards — with the receipt posting to the lease and the unit rather than being matched off bank transfers at month end.
Learn moreMezan Workflows
Approve a maintenance order before it is carried out, and a lease termination or fee waiver before it is granted. Spending on an owner’s behalf without approval is the fastest way to lose a management portfolio.
Learn moreNour AI
Contractor invoices and maintenance receipts read automatically and posted to the right unit — the single most repetitive manual task in a management company.
Learn moreE-invoicing
A tenant may be an individual or a company, and the difference is not cosmetic
A rent invoice to an individual tenant takes the simplified path; to a company tenant it is a standard tax invoice cleared before delivery. And before either comes a bigger question: is this lease residential or commercial, and is what you are doing a disposal of property that falls under the real estate transaction tax rather than VAT. That determination is made on the contract, by your accountant, and the system then applies it to every invoice the contract generates.
Read the e-invoicing page- Recurring invoices are built on the correct path for the tenant: simplified for an individual, cleared standard for a company
- Residential and commercial leases are not treated alike — the treatment is set on the contract and flows to every invoice from it
- Real estate disposals fall under their own tax rather than VAT, and must not be mixed into it in the ledger
- Early termination or a settled month is handled with an electronic credit note linked to the original invoice
Frequently asked
Do owner statements come out automatically?
Yes. Because every receipt and every cost is posted to the unit and its owner as it happens, the statement for any period comes out in one step: collected from tenants, spent on maintenance, management fee, net due. There is no side spreadsheet being rebuilt each month.
How do we separate brokerage from management?
With a dimension per activity. Brokerage commission is lumpy and deal-dependent; management fees are steady and recurring. Merging them into one P&L lets a good month in brokerage hide a shrinking management portfolio.
Does Mezan integrate with Ejar?
Mezan runs the accounting, invoicing, collection and reporting, and its API is open for connecting the systems you use. The integrations that ship today are Salla and Zid. Tell us what you run in the demo and we will answer honestly about where the integration ends before you commit.
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