General Receipts
Overview
General receipts are used to record payments that are not related to sales or purchases, such as payments within the organization's accounts, payments to employees, or other miscellaneous payments, while still benefitting from features like the receipt payment methods.
Types of General Receipts
General receipts can be of two types:
- Collection Receipt: A collection receipt is a payment received from a customer or supplier.
- Payment Receipt: A payment receipt is a payment made to a customer or supplier.
This will determine whether the cash account is considered the credit account or the debit account for this receipt.
Fields of the Sales Receipt Form Explained
- Transaction Date: The transaction date of the receipt. This is the primary date used to record all the receipt-related transactions on the general ledger. It will default to today's date but can be manually changed based on your organization's settings.
- Description: A free-text field to add any notes or description about the receipt. This is optional and purely for reference purposes.
- Cash Account: The bank or cash account where the payment is received or paid from. This determines which account will be credited or debited based on the type of receipt. The account selection may be limited based on the payment method chosen.
- Debit/Credit Account: The account that will be debited or credited when the receipt is confirmed. This is determined by the type of receipt.
- Amount: The amount of the receipt. This is the amount that will be debited or credited when the receipt is confirmed.
- Transaction Note: This is a text field to add any notes or description about the invoice. This is optional and purely for reference purposes. It does not show up on the printed invoice, only shows up on the general ledger and account statements of the related transactions.
- Payment Method: If you have receipt payment methods configured, you must select the payment method used for the receipt, it becomes a required field. You can read more about receipt payment methods here.
Sales Receipts Other Properties
- Receipt Reference: Automatically generated by Mezan based on your organization's counters settings. It is only generated after the receipt is confirmed for the first time and serves as a unique identifier within the organization.
- Confirmation Status: Can be "Draft" or "Confirmed". This status influences whether the receipt appears in reports by default. Confirmed receipts generate transactions on the general ledger.
- Organization Member: The team member who created the receipt. It is automatically populated by the system based on the user who created the receipt. It is useful for reporting, permissions, and audit purposes.
- Refund Links: General receipts are used as the refund receipt mechanism in Mezan. If a refund receipt is created from a credit note or debit note in the other modules, it will show up here and be linked to the original refund document.
Transactions Generated by Sales Receipts
A sales receipt typically generates at least 2 core transactions, with possible additional transactions based on payment method costs:
- Cash Account: A debit or credit transaction is created on the selected cash account, based on the type of receipt.
- Debit/Credit Account: A debit or credit transaction is created on the selected account, based on the type of receipt.
- Payment Method Costs: If a payment method is associated and has costs configured, it can also generate additional transactions for the costs of payment processing. Read more about payment method costs here.